Privacy Policy Driving Safe School of Motoring

Introduction

Driving Safe School of Motoring, operated by Robert Whyard ADI, is committed to protecting your personal data in accordance with the UK GDPR and the Data Protection Act 2018. This Privacy Policy explains what data we collect, why we collect it, how it is used, and your rights as a learner or member of the public.

What Personal Data We Collect

We may collect the following information:
• Name, address, email address, and phone number
• Driving licence number and DVLA licence‑check code
• Lesson records, progress notes, and test booking information
• Payment information (bank transfer details only — no card data stored)
• Dash‑cam footage recorded inside or outside the vehicle
• Communications sent via email, phone, or messaging services

Why We Collect Your Data
We process personal data for the following lawful purposes:
• Delivering driving lessons and managing bookings
• Verifying driving licence entitlements
• Maintaining training records and progress logs
• Ensuring safety through dash‑cam recording
• Managing payments and accounting
• Complying with DVSA, insurance, and legal obligations
• Responding to enquiries and providing customer support

Dash‑Cam Recording
Our training vehicle uses front and rear dash‑cams for safety, insurance, and training purposes.
Dash‑cam footage may capture:
• Road incidents
• Other road users
• Passengers or pedestrians
• Audio inside the vehicle (if enabled)
Footage is stored securely and is never shared publicly. It is only accessed when:
• Required for insurance or legal purposes
• Needed for safety or incident review
• Requested by a data subject appearing in the footage

How Your Data Is Stored
Personal data is stored securely using:
• Password‑protected devices
• Encrypted cloud services
• Secure email platforms
• Locked physical storage (where applicable)
Data is retained only for as long as necessary for legal, safety, or operational reasons.

Legal Retention Requirements
Certain data must be kept for statutory periods, including:
• Financial and tax records (typically 6 years)
• Insurance‑related information
• Dash‑cam footage linked to an incident
Where retention is required by law, only the minimum necessary data is kept.

Sharing Your Data
We do not sell or share your data for marketing.
Data may be shared only with:
• DVSA (licence checks or test‑related requirements)
• Insurance companies (in the event of an incident)
• Law enforcement (when legally required)
• Third‑party service providers (email, cloud storage)
All third parties are required to comply with GDPR.

Your Rights Under GDPR
You have the following rights:
• Right of access – request a copy of your data
• Right to rectification – correct inaccurate information
• Right to erasure – request deletion of your data
• Right to restrict processing
• Right to data portability
• Right to object to certain processing activities
Requests can be made at any time.

Links

click how to request data deletion (right to erasure)

author Robert Whyard ADI